Tips to Keep Your Office Reception Area Clean And Welcoming

First impressions are always the best impressions. This is particularly true when it comes to your office reception area. Your office reception area should not only be clean and tidy, but it should also make your clients and prospective clients feel welcomed and at home. Your reception area espouses your professionalism and your work environment. It also creates a positive mindset in the employees and in anyone who walks in. So, how do you ensure that the reception area of your office is always client-ready? Here are some tips to maintain your office reception clean and fresh.

Opt For A Spacious Design

Plan your reception area and invest in a spacious design. Cramped up and dimly lighted reception areas can have a negative effect on people. Focus on the floor as it has the most footfall. Make it easier for people to use the reception area and find what they need. Choose the colors of your reception area to create a positive mood and reflect your business culture. Use minimal furniture and decorations. Make sure that your reception is well lighted and ventilated.

Focus on Comfort

Make sure that you focus on comfort when you choose the seatings in the reception. Also, make sure that you choose furniture that is easy to clean. If you are giving complimentary refreshments to your clients make sure that you replace them and keep them fresh. Keep the area where your water coolers are kept always neat and clean. Take care of spills immediately. Place waste bins near refreshments and water coolers so that people don’t litter. Also, place signs to encourage customers to keep the place clean.

Know What To Clean

Make sure that your staff is well trained and well aware of the cleaning needs of your office and reception area. Your reception area should be cleaned thoroughly twice a day. This includes regular cleaning activities like vacuuming the carpets, window and blinds cleaning, dusting, cobweb removal, etc. Work surfaces and equipment such as phones and computers should be cleaned daily. Clean immediately in case of spills and do not let waste or litter lie around. Inspect your office reception area and educate employees to report to the cleaning staff if something needs to be cleaned up.

Don’t Neglect the Entrance

When you clean the reception area, make sure that you keep the entrance to your office clean. This includes paths, driveways, outside windows, and doors. Make sure that the outside area is clear of leaves and litter. You need to avoid grime build-up on concrete surfaces and tiled areas outside. If you have a lawn, take care to maintain it well. Clean outdoor areas of your office that are leading to your reception area at least once a day. Keep doormats and boot scrapers at the entrance so that mud and debris do not ruin your floors.

Keep Your Rest-rooms Spotlessly Clean

Your guests can often use your restrooms. The restrooms near the reception must be clean and sanitary all the time. Make sure that the supply of hand wash, toilet paper and paper towels do not run out. Use air fresheners and air purifiers to keep them fresh. Make sure that you keep the restrooms clean and dry.

Keep Your Reception Area Fresh And Pleasant

How your reception area smells is important in creating the mood. Always maintain a pleasant smell in the office reception. Take care to remove stale odors and do not allow anyone to eat or drink food in the reception area. When using artificial scents like diffusers, avoid strong odors and smells to keep it pleasant.

Know When To Clean Your Reception Area

Make sure that you have well-trained staff to clean the reception area. Educate employees and staff about cleaning etiquette. Prepare them for emergency cleaning. Have efficient staff, quality cleaning supplies, and equipment in store. Clean thoroughly before and after office hours. When cleaning in between office hours, clean without disturbing the normal traffic. You need to deep clean your reception area once a week.

Go Green

Going green helps you create a professional ambiance with a purpose. You can spend a little more on using eco-friendly cleaning materials and create a reception area with things that can be recycled. Using repurposed water, renewable energy, energy-efficient lights, and equipment, etc. shows commitment to society and nature. You can use indoor plants to maintain a fresh atmosphere. This will give the visitors a relaxing and comforting experience.

Hire A Professional Office Cleaner

Keeping your office reception area clean is not an easy task. This has to be done every day. So, why not hire professionals to keep your office and reception area perfectly clean. Professional cleaning services offer many services like professional window cleaning, carpet or upholstery cleaning, emergency cleaning services, floor, and tile cleaning services. You can avail of these according to your needs or get a professional office cleaning service package that includes all of this.

The Bottom Line

The office reception area sets the mood and ambiance of the office. It is necessary to keep it clean, warm, and welcoming to create a positive impression on the clients. An eco-friendly pleasant reception area shows off the quality of the work atmosphere and professionalism and helps create a good image of your business. It is best to follow an open floor plan with minimal but comfortable elegant furniture. When cleaning the reception area, make sure that you also keep the entrance and restrooms clean. Keep the reception area fresh at all times and make sure that the cleaning process does not disturb normal traffic. You need to clean the office reception area thoroughly every day. It is best to hire a professional office cleaner to get the job done perfectly.